Sales Ledger Assistant


Salary: £17,500 -  £17,500
Location: [Staffordshire] Lichfield
Ref: JSC809



Job Description

Sales Ledger assistant required for our clients busy office based in Lichfield.

The Sales Ledger assistants will be responsible for assisting and processing financial data on a monthly basis in a professional, competent and timely manner.

Duties will include;
• Processing monthly fees in accordance with the company timetable.
• Detailed knowledge of the billing system and resolution of complex billing queries to assist the administrator with the production of the monthly invoices.
• Administration and collection of monthly direct debit batches in accordance with the company timetable including amendments to files as advised, creation of BACS files and submission to banks.
• Monthly download and analysis of failed direct debits and creation of csv files for import to the billing system.
• Ensuring nuseries administer accurate, complete and timely input of receipts to the billing system.
• Reviewing the validity of refunds requested and processing the Bacs refunds using bank payment software.
• Creation and posting of nominal journals for miscellaneous receipts and inter-company bank transfers.
• Accurate and timely completion of monthly bank reconciliations in accordance with the company timetable for a specified set of nurseries using the automated bank reconciliation software.
• Accurate and timely completion of weekly petty cash reconciliations using the accounting software.
• Resolution of queries for reconciled bank and petty cash transactions to ensure that there are no incorrect reconciled entries older than one month at the month end close.
• Maintaining a tidy and accurate sales ledger including processing transfers between accounts, allocations and adjustments.
• Set up and maintenance of local authority accounts on the billing system, including administration of the correct term dates for each local authority
• Ensuring nurseries administer free entitlement funding in line with company procedure and local authority guidelines and completing termly funding reconciliations.
• Maintaining accurate fee rates on the billing software including entering fee increases as advised by the operations department.
• Checking of monthly staff salary deductions for fees to ensure all fee paying staff are accounted for.
• Daily imports from general ledger and bank statements to bank reconciliation software
• Daily creation of excel files for import of credit card payments and voucher payments to the nursery billing system.
• Occasional involvement in testing system upgrades.
• Assisting with implementation of billing system for new acquisitions / openings.
• Dealing politely with all queries from nurseries and parents in a timely manner and maintaining good relationships with other members of the sales ledger team.
• Assisting with training for new members of the sales ledger team and new administrators including occasional visits.
• Assisting with any other ad hoc duties requested by the sales ledger supervisor as and when required by the business.

Skills required:
• Excellent communication skills and telephone manner
• Experience of excel intermediate to advanced
• Bank reconciliation experience
• Previous experience in similar role desirable
• Confident in dealing with customers

The office hours are Monday to Friday at 35 hours per week.

You will get 20 holidays per annum plus bank holiday increasing to 25 days after a years service.

Schemes in place also.

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